COMMISSION ON DENTAL ACCREDITATION POSTING FORM FOR THIRD PARTY COMMENTS

Date: Dec 20, 2022

The Commission currently publishes, in its accredited lists of programs, the year of the next site visit for each program it accredits. In  addition, the Commission posts its spring and fall site visit announcements on the Site Visit Process and Schedule area of the Commission’s  website for those programs being site visited in the current and next year. Special site visits and initial accreditation site visits for developing  programs may be scheduled after the posting on the Commission’s website; thus, the specific dates of these site visits may not be available  for publication. Parties interested in these specific dates (should they be established) are encouraged to contact the Commission office. The  Commission will request written comments from interested parties on the CODA website.

The United States Department of Education (USDE) procedures require accrediting agencies to provide an opportunity for third-party  comment, either in writing or at a public hearing (at the accrediting agencies’ discretion) with respect to institutions or programs scheduled  for review. All comments must relate to accreditation standards for the discipline and required accreditation policies. In order to comply  with the Department’s requirement on the use of third-party comment regarding program’s qualifications for accreditation or initial  accreditation, the following procedures have been developed.

Those programs scheduled for regular review must solicit third-party comments through appropriate notification of communities of interest  and the public such as faculty, students, program administrators, dental-related organizations, patients, and consumers at least ninety (90)  days prior to their site visit. The notice should indicate the deadline of sixty (60) days for receipt of third-party comments in the Commission  office and should stipulate that signed or unsigned comments will be accepted, that names and/or signatures will be removed from comments  prior to forwarding them to the program, and that comments must pertain only to the standards for the particular program or policies and  procedures used in the Commission’s accreditation process. The announcement may include language to indicate that a copy of the  appropriate accreditation standards and/or the Commission’s policy on third-party comments may be obtained by contacting the Commission  by calling 1-312-440-4653 or by email.

All comments submitted must pertain only to the standards relative to the particular program being reviewed or policies and procedures used  in the accreditation process. Comments will be screened by Commission staff for relevancy. Signed or unsigned comments will be considered. For comments not relevant to these issues, the individual will be notified that the comment is not related to accreditation and,  where appropriate, referred to the appropriate agency.

All relevant comments will have names and/or signatures removed and will then be referred to the program at least fifty (50) days prior to the  site visit for review and response. A written response from the program should be provided to the Commission office and the visiting  committee fifteen (15) days prior to the site visit. Adjustments may be necessary in the site visit schedule to allow discussion of comments  with proper personnel. Negative comments received after the established deadline of sixty (60) days prior to the site visit will be handled as a  complaint. Any unresolved issues related to the program’s compliance with the accreditation standards will be reviewed by the visiting  committee while on-site.

Programs with the status of initial accreditation, and programs seeking initial accreditation must solicit comment through appropriate  notification of communities of interest and the public such as faculty, students, program administrators, dental-related organizations, patients,  and consumers utilizing the procedures noted above.

On occasion, programs may be scheduled for special focused or special comprehensive site visits and because of the urgency of the visit,  solicitation of third-party comments within the ninety (90) day time-frame may not be possible. However, third party comments must be  solicited at the time the program is notified of the Commission’s planned site visit, typically sixty (60) days in advance of the visit. In this

case, the timeframe for solicitation of third-party comments will be shortened. The notice should indicate the deadline of thirty (30) days for  receipt of third-party comments in the Commission office and should stipulate that signed or unsigned comments will be accepted, that names  and/or signatures will be removed from comments prior to forwarding them to the program, and that comments must pertain only to the  standards for the particular program or policies and procedures used in the Commission’s accreditation process. All relevant comments will  have names and/or signatures removed and will then be referred to the program at least twenty (20) days prior to the site visit for review and  response. A written response from the program should be provided to the Commission office and the visiting committee ten (10) days prior  to the site visit. Adjustments may be necessary in the site visit schedule to allow discussion of comments with proper personnel. Any  unresolved issues related to the program’s compliance with the accreditation standards will be reviewed by the visiting committee while on site. Negative comments received after the established deadline of thirty (30) days prior to the site visit will be handled as a complaint.

Individuals who are interested in submitting third party comments, may contact the Commission office for submission guidance. Third party  comments should be emailed to the appropriate Commission staff; comments should notbe sent to the Commission office via the US Postal  Service.

Revised: 2/22; 8/19; 8/18; 2/18; 2/16; 2/15; 8/13; 8/12, 8/11, 7/09, 8/02, 1/97; Reaffirmed: 8/13; 8/10, 1/03; Adopted: 7/95

 

INSTITUTION: Eastern International College

PROGRAM(S) TO BE REVIEWED: Bachelor of Sciences of Dental Hygiene (BSDH)

SITE VISIT DATE: 03/28-29/2023

60-DAY DEADLINE FOR RECEIPT OF COMMENTS IN THE COMMISSION OFFICE (01/28/2023).
Please email comments to the appropriate CODA staff.
Staff emails are found at: https://coda.ada.org/en/accreditation/coda-membership/coda-staff